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Venue is stressful (and most expensive expense!) but probably the #1 most important thing to nail first. Hustled for these! Keeping my notes and data in case helpful.

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Venues

Important Questions

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We used this outline to ask questions to potential vendors, when we hopped on a call. Customize accordingly.

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• Venues
  • [ ] Confirm that ceremony can be in beachfront and can accommodate 200 people
  • [ ] Confirm where reception can be: either beachfront or indoors and can accommodate 200 people
  • [ ] What are your options for a rain back up?
• Timing
  • [ ] How long can we have the ceremony venue for? How much if extended?
  • [ ] How long can we have the reception venue for? How much if extended?
  • [ ] How long can we have for ingress/egress?
  • [ ] Noise ordinances: Confirm we can extend beyond 12MN / 1AM
• Package
  • [ ] What are the main differences between the packages?
  • [ ] Are decorations and styling included in the package?
  • [ ] Are there drinks and open bar included in the package?
  • [ ] What corkage fees do you have? Are we able to bring outside drinks and food?
  • [ ] Confirming: chairs, utensils, tables, etc. are all included in the reception and ceremony package?
  • [ ] Confirming: this includes sounds and light system + projector + screen?
  • [ ] Confirming: does this include a dance floor?
  • [ ] Does this include cake?
  • [ ] Which chairs are available for this package?
  • [ ] Crew / vendor meals?
• Pre and post wedding options
  • [ ] Are we able to have a separate welcome dinner and reception in another venue?
• Accommodations
  • [ ] Are there discounts for bulk buying? What are your rates and discounts? If we’re booking X minimum, can we get a discount? [ALWAYS NEGOTIATE]
  • [ ] What offers do you have for the married couple?
  • [ ] Can we do accommodation blocks?
  • [ ] What available parking is there?
• Rates
  • [ ] Can we get a discount on rates if we are booking early / doing XYZ instead of ABC? Can we get a discount because we really like your venue but it’s a little bit above our budget, do you think X can work? [ALWAYS NEGOTIATE]